There are numerous things to think about when taking minutes at board meeting. This job requires someone who can plan ahead and pay attention to detail. a detailed summary.
Meeting minutes are vital documents of the company, which represent the decisions made by the board. They must therefore be exact and accurately reflect the discussions that were held during the meeting. It is important to read the agenda prior to the meeting so you know what to record. This will help to prevent important details from falling through the gaps during the meeting. A third party may also be helpful in reading the minutes. This assures that the person taking the minutes isn’t influenced and has a fair view of the contents of the minutes.
In addition to the primary aspects of the meeting it is crucial to list the entire action taken at the meeting as well as who is responsible for each action item. Inputting these details will enable the board members to reference minutes of meetings in the future.
In addition, a note needs to be recorded regarding the presence of a majority. A quorum is defined as the presence of at least two-thirds the board members.
It is also important to note any documents that have been distributed during the meeting, or any presentations that were made. In the minutes it is recommended to include the dates and times of the meeting.